• Maintenance Scheduler/Planner

    Job Location US-KS-McPherson
    # of Openings
    Direct Hire
  • Overview

    The Maintenance Planner/Scheduler will be responsible for the effective execution of the maintenance work control processes. He/she will be responsible for the efficient and effective planning and/or scheduling of all resources to conduct maintenance activities in order to minimize downtime and maximize productivity. In order to fulfill these responsibilities, the Sr. Maintenance Planner/Scheduler is empowered to manage work priority, develop job plans, define parts and material, define crafts and skills, and enlist the proper resources to develop a safe, effective, efficient work plan. In addition, the Planner/Scheduler provides the equipment-related expertise and technical guidance on improving Preventive Maintenance activities. Must be a leader with the skill to drive and develop the department.



      Once a valid work request is submitted, the Maintenance Planner/Scheduler will prioritize, plan, schedule, and follow up on the accuracy of the job plan for all PM, Pdm and corrective work. Their focus will not be day to day maintenance, but to be proactive and optimize workforce productivity and minimize plant downtime by managing work 2 weeks to 1 month in advance. In performance of these duties the planner/scheduler has the following responsibilities:


      • Principle contact and liaison between the maintenance department and operation planning. They ensure the area, department or facility in which they are assigned receive professional maintenance service in a timely manner to ensure high equipment availability and performance.
      • Review all planned work request from assigned area and determine validity and accuracy of information and engage the appropriate resources to set a preliminary priority. (Note: emergency work orders are not processed by planner/schedulers)
      • Reviews work request for accuracy and clarity: clear scope of work, realistic completion date, proper lead times, correct equipment identification, proper charge number (if applicable), proper authorization, and discuss details with originator of the work order.
      • Identifies work requiring engineering design and reviews them with engineering.
      • Escalates issues to the Reliability Manager for work which does not appear to be valid or costly.
      • Review the work to be performed and determine the best way to accomplish the work. They will consult with Leads, Supervisors, Originator, Production Supervisors, Planner/Schedule and Stores as necessary.
      • Obtain and organize all information required for the crafts to perform the work: drawings, vendor manual, supplemental instructional materials, special procedures, and other file material which is appropriate. Supplement this information by preparing any additional sketches, drawings, diagrams, notes, or any instructional material which will clarify the work to be performed.
      • Identifies and secures all parts and material required to complete the work by providing stores a Bill of Material for the work order and any special kitting instructions. 
      • Work with Stores to manage spare part usage to maximize turns but minimize risk of using critical spares.
      • Approach all aspect of the work being performed with safety as the highest priority.
      • Provide job estimates based on craft or skills required, sequence required and number required.
      • Determine and identify any vendor delivered service for the work order. (i.e., contract vibration service or alignment service)
      • Provide a total cost estimate for the work to be performed: labor, material, and outside services.
      • Manage the status of work control and backlog for work order submission to work order completion. Status may include: waiting for planning, waiting parts, ready to schedule, scheduled, etc.
      • Verifies all material, information, tools and Labor are available prior to scheduling.
      • Works with Maintenance leads, supervisors and planners to determine resource availability and work to level the work force.
      • Develops a preliminary workforce schedule by crew ensuring all skills requirement and resource availability is met.
      • Actively participate in scheduling meeting with operation partners to finalize priority of work orders, optimum downtime windows, and necessary lead times.
      • Finalize the Maintenance resource schedule based on agreed plan with production.
      • Follow up and communicates schedule to all resources: maintenance, production, outside services, stores and engineering.
      • Issue scheduled work orders with job plan packets to supervisors.
      • Address any questions about the job plan packets.
      • Follow up with supervisors and lead to ensure that completed work job packets are turned in with improvement comments in a timely fashion.
      • Updates Job packets as required for the files.
      • Manage a backlog of work orders which require major or significant portion of the facility to be shutdown.
      • Continuously improves the job estimate, planning and scheduling by receiving feedback from maintenance supervisors, maintenance leads, production supervisors, engineers and production planners.
      • Keep accurate metrics on the performance of planning and scheduling functions and provide timely reports to the Reliability manager.



    • Associates degree required.
    • BS degree preferred.
    • 5-7 years previous experience in both Planning and Scheduling required.
    • Mechanical/electrical background is necessary.
    • Apprenticeship program or technical school background is desirable.
    • Have adequate craft knowledge and skill to accurately estimate labor hours, material requirement and skills needed to complete a job.
    • Must have a demonstrated ability to visualize and communicate the execution of work.
    • Should have good written and verbal communications skills and have demonstrated the ability to be approachable and tactful.
    • Good math skills and computer skills.
    • Good organizational skills. Demonstrated organizational and planning skills.
    • Demonstrated ability to write and provide simple and accurate instructions.
    • Demonstrated ability to read standard blueprints, machine and process drawings. Have the ability to sketch or redline existing drawings.
    • Knowledge and understands the maintenance processes and proper use of the work order system, planning and scheduling and storeroom processes.
    • Can manage multiple priorities or projects simultaneously and keep them progressing to completion.
    • Must have a repetition which is respected by production, maintenance labor, maintenance management and store personnel.



    • Employee will sit, walk and climb
    • Required to sit while in company vehicle or office
    • Must be able to walk comfortably up to a mile daily
    • Frequently will be required to push/pull and climb ladders no greater that 20ft. at a time
    • Requires balance and equilibrium when climbing ladders; walking catwalks or stair cases.
    • Requires use of feet for repetitive movements such as driving, walking, climbing stairway and ladders
    • Light to medium level work;  exert up to 50 pounds of force occasionally, and /or 25 pounds of force frequently, and /or negligible amount of force constantly to move objects
    • Regularly requires use of both hands for grasping and fine manipulations for repetitive motions
    • Constantly required to hear sounds and have clarity of near, far and peripheral sight with depth perception




    • Job will require supporting the production schedule which includes certain level of availability on long days, weekends or alternative shifts.
    • At different times of the year, this position will work long hours for scheduled manufacturing shutdown periods and throughout the year may be required to work late with little notice as need arises when equipment is unexpectedly down.  
    • Limited travel may be required.



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