Maintenance Planner / Scheduler

# of Openings
Contract to Permanent (Full Time)


The Maintenance Planner / Scheduler provide work planning, scheduling, and preparation to ensure efficient execution of required maintenance functions. The maintenance Planner / Scheduler responsibility is a major role of the Centralized proactive Maintenance Planning environment. The role is to maintain focus on proactive objectives using consistent processes and Maintenance best practices. The primary role of the maintenance planner / scheduler is to improve work force productivity and work quality by eliminating in advance potential delays and obstacles to efficient work execution enabling coordinated availability of internal and external resources at Trinityrail Longview facilities. The maintenance planner / scheduler is responsible with supporting the execution of maintenance work by receiving, planning, estimating, and coordinating maintenance work orders. This position also ensures the timeliness and coordinated availability of parts, materials, special tools, and equipment, labor hours and skills required for orderly and efficient work execution.



This position functions under the direction of the Maintenance Manager subject to established policies, procedures, and practices.

  • Responsible for initial screening of incoming work orders, identification of scope, and analysis of required level of planning.
  • Responsible for maintaining an accurate hierarchy in the CMMS (EAM).
  • Writes clear and concise work procedures.
  • Plans the work and places it on the schedule in a timely manner such that machinery breakdowns are mitigated or eliminated.
  • Conducts field walk downs to identify and document job requirements.
  • Identifies specific safety hazards that will be encountered in the performance of the proposed work.
  • Ensures safety procedures, including lock-out/tag-out procedures are available to employees. Ensures that all aspects of the existing company safety policy are incorporated into the job plan.
  • Estimates required hours on work order tasks, total work order duration, and skills required to perform the task.
  • Converts and maintains procedures in standardized format.
  • Plans jobs with standard level of detail for the given skilled trades workforce.
  • Procures parts, equipment and specialized tools required to perform work task.
  • Maintains engineering or technical documents, specifications, and drawings.
  • Determines and arranges for parts required to perform all proactive / project work to increase “wrench time” and maximize efficiency.
  • Compiles information into a job package that is ready for skilled trades – clearly communicates with skilled trades regarding critical steps in the process
  • Prints and delivers work orders to the skilled trades in conjunction with the weekly work schedule.
  • Verifies that all closing codes and “As Found” / “As Left” fields have been entered on completed work orders and are entered into CMMS (EAM).
  • Upon completion of jobs, communicates with skilled trades regarding ideas and procedures that would make future jobs more efficient
  • Coordinates priority setting with the management team – places specific emphasis on obtaining the input of operations personnel in the setting of priorities
  • Is able to accurately measure the maintenance backlog in its various forms and continually strive to maintain not less than 2 weeks worth of ready backlog at all times.
  • Ensures all work orders and maintenance log items are closed when work is finished.
  • Participates in outage planning activities such as scope identification and control, scheduling, coordination, risk assessment, execution, and continuous improvement.
  • Communicates with contractor resources directly on specific work orders assigned to the contractors and the performance expectations of the work order.       Does not manage the contractors, but ensures that all of the details of the work order are clearly communicated and understood.
  • Supports Reliability Engineer with specific detail failure data and component configuration information.
  • Participates with Maintenance Department personnel on improvement projects, particularly when they are related to the proactive maintenance plan (CBM and PM)
  • Compiles and analyzes reports from CMMS (EAM) regarding the work execution management process.
  • Verifies that supervisors and craft personnel have adequate knowledge of maintenance procedure formats.
  • Verifies maintenance workflow continuity.


The position requires extensive knowledge of maintenance and repair of large and sophisticated equipment.

  • The incumbent must have a high school diploma or equivalent and must possess 5 years of experience in industrial electrical or mechanical maintenance.
  • The position requires good communication skills, administrative skills, and human relation skills.
  • The incumbent must be proficient in the use of a personal computer, must be able to store, retrieve, and analyze data from the CMMS and network applications.
  • This position requires work/assistance outside the normal working schedule.
  • This position requires occasional travel.
  • This position shall maintain high standard of ethical conduct.
  • Consideration will be given to individuals with an equivalent combination of education and experience.
  • Some level of supervisory experience is desirable



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